Community Room Rental Application | King Farm Citizens Assembly

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Community Room Rental Application & Request

Community Center Rental Form

Please complete all of the information requested below. Remember that the use of the Community Center is not final until full payment is received and the office provides you with written confirmation. MANAGEMENT WILL CHARGE $250 FOR EVERY 30 MINUTES OVER 11 PM ALL RENTAL EQUIPMENT/SUPPLIES MUST BE CLEARED OUT OF THE ROOM THE SAME DAY AS OF THE PARTY The Saddle Ridge Community Center is available to rent for King Farm citizens ONLY (i.e. tenants and owners), excluding any of the Huntington residents. Rentals are on a first come first serve basis and require a deposit of $300 to secure the rental. MANAGEMENT WILL CHARGE $250 FOR EVERY 30 MINUTES OVER 11 PM ALL RENTAL EQUIPMENT/SUPPLIES MUST BE CLEARED OUT OF THE ROOM THE SAME DAY AS OF THE PARTY

Step 1 of 3

Contact Information:
Please provide your contact information so we can verify your address and ensure that you are a resident of King Farm. The Community Center is available to rent for King Farm residents ONLY. Titleholders and tenants of titleholders are allowed to rent the clubroom. A current copy of your lease must be on file with the Management Office.
Resident Name*
Please type your first and last name in the space provided.
First Last
Resident Type*
Please use the drop-down menu to indicate if you are an owner or a tenant.
Address*
Street Address Address Line 2 City State ZIP Code
Phone*
Email*
Rental Event Information:
Please provide the preferred date of the event and indicate the start and end times of the event. Keep in mind that the room is only available to rent Friday - Sunday. Community Center rentals can be reserved for a maximum of 7 hours per day and you are able to pick the time frame. We only allow ONE rental per day.
Rental Date*
Please specify when you would like to use the community center.
Start Time*
Please specify the time frame for which you would like to rent the space. Please Note: The event may only be scheduled for a maximum of 7 hours and must include the setup and breakdown time.

: Hours

Minutes

AM/PM
End Time*

: Hours

Minutes

AM/PM
Number of Guests*
Type of Event*
Please select from the drop-down list.
Will Alcohol Be Served at the Event?*
Please select from the drop-down list below.

Community Center Rental Agreement
Please read each of the following items carefully. Check the box to indicate that you agree with the policy and are acknowledging that you will comply.
Conflicting KFCA Event with Private Rental*
a. In the event a private event is scheduled, and it is subsequently determined that the Assembly REQUIRES use of the Community Center, the private event shall be canceled, and all fees shall be refunded [to the resident].
b. Should this occur, every effort will be made to notify the resident as far in advance as possible. Outside of this exception, all rental fees are non-refundable.
I agree.
Clean-up Policy & Procedures*
Resident understands that he or she must leave the Community Center in the same, or better, condition than existed prior to the event. Resident agrees to address the following items by the end of the rental period:

a. Any food or beverages brought into the Community Center must be disposed of properly in trash containers and nothing shall be left behind.
b. TRASH: Empty trash and replace liner (provided by association), then placed bagged trash in the trash bins located outside (down the walkway to the left of the front doors of the community center). **Any trash left behind in bags or on floors, counters, etc., will result in the loss of your security deposit.
c. PARKING: Please remind your guests to use the parking lot BEHIND the community center.
d. Any supplies necessary for the reservation (i.e. additional chairs, tables, linens, dishes, etc.) must be delivered, and removed, within the 7-hour reservation period.
e. Remove ALL decorations. Nothing should be left behind.
f. Vacuum all carpets ONLY. DO NOT BLEACH OR USE HARMFUL CHEMICALS ON CARPET. You will also be charged for carpet cleaning if necessary.
g. Clean kitchen [if used] and sweep/mop, clean countertops, and remove any used dishes.
h. Check and clean restroom (sweep/mop, empty trash, clean countertop).
i. If changed during event, return the refrigerator/freezer and heating/ac system to their original settings.

I agree.
Rental/Security Deposit Policy*
There is a $400 rental fee and $400 security deposit required to rent the room. Security deposits will be returned within 30 days of the rental, provided that your event finished on time and no damages or cleaning issues occurred.
I agree.
Reservation Hours and Restricted Areas*
a. Reservations for events being held Friday – Sunday. Friday rentals are available starting at 3pm.
b. No rental shall exceed seven (7) hours and, all rentals must be complete by 11pm. The rental times 10am - 11pm.
c. These times include setup and cleanup. Management will charge $250 for every 30 minutes over the reserved time.
d. This reservation does not include the use of the pool deck, the fitness room, or administrative offices. These are NOT available for rent or in any way to be used in conjunction with a reserved activity. Nor shall any scheduled rental impede the use of the fitness room.
e.
I agree.
Emergencies*
Resident agrees to notify Management and/or the proper authorities [fire/EMS, Police, etc.] immediately of ALL emergencies. In the event of an emergency, please contact the appropriate authorities first, then contact emergency after-hours line.
I agree.
Capacity Limits*
The Saddle Ridge Community Center occupancy may not exceed 100 persons. No event shall exceed the posted occupancy rating.

I agree.
Miscellaneous Restricted Activities*
a. DRINKS: Red wine, grape juice, fruit punch, cranberry juice and other red/purple colored drinks are not allowed in the Community Center.
b. DANCE FLOORS: Dance floors may be used only if they will not damage the existing flooring.
c. OPEN FLAMES: Burning candles, or open flames, are not permitted or allowed to be used under any circumstances.
d. DECORATIONS: Decorations cannot be attached to the walls, furniture, fixtures or the like. Confetti, glitter, glue, tape, thumbtacks and the like are NOT allowed.
e. tape and other adhesives are not allowed on the walls in the community center, if your decorations damage the paint the cost of repair will be deducted from your deposit.
I agree.
Noise Policy*
a. Residents must comply with the City of Rockville Noise Control Ordinance. Music and conversational noise are not to project beyond the walls of the facility.
b. Noise levels cannot exceed 55 dBA from 9:00 PM to 9:00 AM on weekends.
c. KFCA does not provide sound or music equipment. This must be supplied by the client.
I agree.

Rental Deposit
There is a $400 rental fee and $400 security deposit required to rent the room. Security deposits will be returned within 30 days of the rental, provided that your event finished on time and no damages or cleaning issues occurred. Once the reservation is reserved, Management will conduct a pre-event walk-through to go over policies and amenities. After the event, Management will conduct a post-event walkthrough to assess the condition of the Community Center. MANAGEMENT WILL CHARGE $250 FOR EVERY 30 MINUTES OVER 11 PM. All RENTAL EQUIPMENT/SUPPLIES must be cleared out of the room the same day of the event.
Rental Deposit*
Price:
Security Deposit*
Price:
Total
$0.00
Please use the payment portal on our website to pay the rental fees OR you can drop off a a check for the rental fee and a check for the security deposit.

Community Center Rental Form

Step 1 of 3

Contact Information:

Rental Event Information:

Community Center Rental Agreement

Rental Deposit

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